|Submission opens||May 1st 2020|
|Submission deadline||September 30th 2020|
|Notification of outcome||December 20th 2020|
Please read this information carefully before proceeding to the online submission form.
Focused sessions format
Each focused sscientific session is organised by a chair who is a recognised expert in the field. The chair has the responsibility to invite and lead a group of international presenters through a series of evidence based and
critically reflective linked presentations, drawing out the relevance, applicability, take-home message and potential challenges for the audience. It is important to deliver a coherent session with speakers working together thoughtfully. The aim of the session should be to create an insightful and engaging learning experience for clinicians, managers, educators, researchers and/or policy makers (depending on the topic) that ultimately informs, inspires, involves, and empowers congress participants.
*Session duration 100 minutes.
The call for focused sessions is open to any topic that is relevant to the sports and exercise field. After ECOSEP Congress 2019 in Paris, ECOSEP carried out a research survey, identifing a number of topics to be included at a future ECOSEP Congress. ECOSEP Congress Program Committee (CPC) is particularly interested in seeing proposals that address any (or a combination) of the following topics:
The session chair should complete the online submission on behalf of all the presenters. The Scientific Session chair must have secured the agreement of all presenters before making a submission.
The online submission must address the topic from an international/diverse perspective by including presentations from a range of countries and preferably from three different ECOSEP regions.
Where applicable to the topic, priority will be given to symposia that include perspectives from low- resource countries.
Selected sessions chairs can apply for travel assistance to support the travel needs of one presenter from a low-income country (please contact for details).
The online submission form offers a limited word count detailed below.
a. Title of suggested session [10 words]
b. Names of the chair and all presenters
c. Contact details for all presenters:
i. Full name, organisation/institution, city and country as you would wish it to appear in the completed program
ii. E-mail, work telephone, mailing address
d. Relevance to Sports Science globally [75 words]
e. Target audience [25 words]
f. Summary of the session focus and structure that will be followed including plans for audience interaction [100 words]
g. The completed abstract for the session. One abstract jointly authored by the chair and all presenters should provide a comprehensive overview of the session and linked presentations. This will be included in the congress proceedings and should be structured using the following headings:
ii. Authors (chair first, followed by all presenters)
iii. Learning objectives (up to 3)
iv. Description (supported by up to 10 current references)
v. Implications/conclusions (Total 850 words for items iii-v)
vi. Key words (up to 3)
vii. Funding acknowledgements
viii. Supporting references (up to 10)
i. A short biography for the chair and each presenter. This should outline academic qualifications, positions/appointments, most recent publication and presentation track record (last five years),research information (interests, grants), and professional practice background. [200 words each]
h. Information concerning the submission being considered for an alternative format if unsuccessful
i. Information concerning any presentations or publications of the work made prior to the ECOSEP Congress [50 words]
j. Request for any presenters to be considered for travel funding assistance
Focused Scientific Sessions bring together presenters working on the same topic from diverse parts of the world. The abstract and presentations (subject to permissions) will be made available on the ECOSEP website after the congress. In addition, chairs will be expected to provide a session report which draws out the key
insights and take-home messages, which will also be included in the congress proceedings.
The CPC is seeking sessions that comply with the submission guidelines and deliver against the following principles:
Explore: the most recent ideas, evidence, methods and areas of controversy in the literature related to outcomes for people and populations and to moving the profession forward
Inspire: with a clear purpose and applicable outcomes for delegates
Connect: related research and innovations, and internationally diverse delegates through active engagement
Include: speakers with international experience and standing1 in the topic area, representing a range of global and possibly service user perspectives
Impact: practice, education, research and/or policy by making clear the implications arising from the presentations
1 Consideration will be given to symposia that support inclusion, as appropriate, of less experienced with established presenters.
This would mean:
The session outline and objectives would need to be amended according to the proposed session format
Submitting authors would need to be willing to be guided by the CPC to amend the session structure as needed
It may not be possible for all submitting authors to be included in the amended session structure
2 Declaration of Helsinki of the World Medical Association and the Council for International Organizations of Medical Sciences’(CIOMS) International Ethical Guidelines for Biomedical Research Involving Human Subjects published in collaboration with the World. Health Organization. CIOMS and International Council for Laboratory Animal Science (2012) International Guiding Principles for Biomedical Research Involving Animals.
In submitting an abstract you must confirm that:
When completing the online submission process you will be asked to confirm that you have read and understood the general information and the requirements you are expected to fulfil.
The Congress Programme Committee (CPC) for ECOSEP Congress 2021 encourages the inclusion of presenters from a low or low-middle resource country.
Their inclusion in key sessions, such as focused scientific sessions, is an important opportunity to raise awareness of global issues and perspectives. It also promotes greater international collaboration and support.
However, presenters from these countries often face challenges in securing funding to contribute to international events.
Funding has been allocated to support presenters from low or low-middle resource countries participating in focused sessions. These will be people who, in the CPC’s opinion, will make a valuable contribution to the scientific programme but who are unable to get full funding from other sources.
The available support is limited so applicants are expected to make every effort to seek funding from other sources. The maximum support that will be provided to one applicant is € 500.
To be eligible for consideration, applicants must:
Applications for assistance to participate in a focused symposium must be made at the time of the focused symposium submission – the deadline is 30 September 2020. Applicants will be notified whether they have been successful or not by 20 December 2020.
Applicants must show evidence that they have sought funding from other sources (e.g. employer, national health ministries, international travel funds and scholarships) and that their employer is unable to provide full funding, but has given their full support to their involvement in ECOSEP Congress 2021. Because funding is limited, there is likely to be competition for support.
Applicants must complete the application form in full and provide:
A. Justification for their personal contribution to the congress session (maximum 200 words) under the following headings:
The information provided under each heading will be scored out of 3 points, making a maximum of 12 points available.
B. A letter of confirmation from the sscientific session chair outlining the contribution of the proposed presenter. If the individual is the chair, then a statement outlining why they are best placed to lead the session. The letter can be uploaded through the application survey.
Applications will be reviewed by the CPC. Only once a focused session submission has passed the review stage will a funding application be considered. Acceptance of a scientific session submission does not guarantee funding. Applicants are still expected to seek alternative/additional funding sources beyond the closing date of the funding request to ECOSEP.
Funding may be used towards the cost of:
Attendance at social events will not be covered.
Visa requirements are the responsibility of the presenter.
ECOSEP will advise successful applicants for congress participation assistance on the most cost-effective ways of managing congress registration and travel arrangements. For example, registration will be handled by ECOSEP.
Any invoice submitted must comply with the requirements of ECOSEP (successful applicants will be provided with details of these). No bookings should be made without first obtaining agreement from ECOSEP.
Successful applicants will normally be expected to take advantage of any group travel and block hotel booking schemes arranged by the congress organisers.
Because it is unlikely that the fund will be able to meet full costs, the applicant will have to demonstrate that the outstanding costs can be met by other means, ensuring their congress participation.
If the congress is cancelled for any reason, the full amount (less essential expenses) must be repaid to ECOSEP.
For any questions related to focused sessions funding applications, please contact the congress secretariat at firstname.lastname@example.org